Graduate and Professional Degree Program Approval Process
Propose a New Graduate or Professional Degree Certificate
Before You Begin
The following items must be completed before submitting a proposal for a new graduate or professional degree certificate.
- The proposal should be accompanied by letters of support from the deans of schools that may be affected by the new program through any potential overlap of the proposed degree/major or proposed new courses. In the case of new Purdue programs, proposals must have letters of support from the appropriate counterpart dean or department chair at West Lafayette.
- Any new courses required for the program should have been approved or be in the course remonstrance process. Information on submitting new courses or changing existing courses can be found on our website »
The IUPUI Graduate Office must receive new graduate and professional degree proposals for review at least four (4) weeks prior to the next regularly scheduled Graduate Affairs Committee meeting. Please check the meeting schedule posted on the website.
Step 1: Pre-Proposal Approval
When a department has decided to propose a new graduate or professional certificate, the department should submit a pre-proposal document to academic affairs before fully developing their degree. Once the pre-proposal is approved, the department may continue in the process of the development of a proposal. See the pre-proposal guidelines for requirements.
Step 2: IUPUI New Program Proposal Form
Complete all sections and appendices of the New Program Proposal Form Although Graduate Certificates use the same New Program Proposal Form as other degrees, not all documentation is required. Review the table of Required Documentation for Degree Proposals to know what is required for graduate certificates.
Step 2a: IU Online Proposal
All IU degrees and programs with 50 percent or more of the content taught online must also request approval from the IU Online program. This includes graduate certificates. If you haven't done so already, contact the Office of the Executive Vice President for University Academic Affairs (OEVPUAA) to begin the online approval process.
The IUPUI Graduate Affairs Committee will not review a proposal until IU Online gives its approval.
Step 3: Submit Proposal to the GAC
There is additional information the IUPUI Graduate Office and the IUPUI Graduate Affairs Committee require that is not included in the proposal. This information, along with the proposal, is requested via the online GAC Proposal Submission Form.
A new degree/certificate cover sheet is also required when submitting proposals to the GAC. This cover sheet captures information required for approvals beyond the GAC.
Please have the following information ready when submitting the online GAC Proposal Submission Form:
- The proposal
- A cover letter addressed to Dr. Janice Blum
- New Degree/Certificate Cover Sheet
Step 4: Graduate Affairs Committee (GAC)
The IUPUI Graduate Affairs Committee (GAC) meets on the 4th Tuesday of the month between the months of August through May with the exceptions of September and December. In order for the proposal to be reviewed by the GAC, it must be received by the IUPUI Graduate Office no later than four (4) weeks prior to the GAC meeting.
What Happens Next
Once approved by the GAC and after final documents are received, the proposal will be entered into the APPEAR system by the IUPUI Graduate Office and forwarded to the Academic Leadership Council (IU degrees) or the associate provost at Purdue–West Lafayette (Purdue degrees) for approval.
Following approval at this stage, the proposal is presented to either the IU or Purdue trustees. If the graduate certificate is a new stand-alone certificate, it will go to the Indiana Commission for Higher Education as a routine staff action (RSA).
Following the final approval, the chief academic officer will send notification of approval to the dean of the originating unit, the Office of Communications and Marketing, the IUPUI registrar, the director of Student Financial Services, and the director of graduate admissions where the major will be coded for inclusion in the master inventory.
Once a proposal has been submitted to the APPEAR system, school representatives can review the status using APPEAR.
IU Academic Leadership Council
Purdue University Graduate Council
IU Board of Trustees Meeting Dates
Indiana Commission for Higher Education Meeting Dates
IU Learn About APPEAR
IU Review Status in APPEAR